Who should create and submit program reports?
All colleges and universities that offer programs for the preparation of superintendents, principals, curriculum directors or supervisors at the master’s degree, post-master’s, specialist, or doctorate levels may participate in the CAEP/ELCC/NELP program review.
- It is the CAEP Coordinator’s responsibility to keep the program’s profile updated in CAEP’s Accreditation Information Management System (AIMS).
When can programs submit reports?
Three years to twelve-months prior to the on-site CAEP accreditation visit, educational leadership programs submit program reports in AIMS, the CAEP on-line review system, for ELCC program review. These reports must be based on the 2011 ELCC Building or District Level Educational Leadership standards. Programs have two opportunities to submit each calendar year.
CAEP’s Annual Calendar of Activities
FALL PROGRAM REVIEW CYCLE
- ELCC Program Reports Posted in AIMS September 15
- ELCC Program Team Review Period Oct 15 – Nov 15
- ELCC Audit Committee Review Period Nov 15 – Jan 1
- CAEP Technical Edit Period Jan 1 – Feb 1
- National Recognition Reports Posted February 1
SPRING PROGRAM REVIEW CYCLE
- ELCC Program Reports Posted in AIMS March 15
- ELCC Program Team Review Period April 15 – May 15
- ELCC Audit Committee Review Period May 15 – July 1
- CAEP Tech Edit Period July 1 – August 1
- National Recognition Reports Posted August 1
What are the guidelines for submitting reports?
Guidelines on Submitting a SPA Initial Review Report Educator preparation providers have widely used outcome assessments aligned to standards developed by specialized professional associations (SPAs) to monitor progress of candidates and evaluate programs. The purpose is to ensure that candidates can apply content and pedagogical knowledge and provide evidence for CAEP Component A.1.2 (Advanced Level Programs). Programs selecting the SPA Program Review with National Recognition may use a maximum of eight key assessments to provide evidence that SPA standards are met. In their entirety, the assessments and data required for submission should demonstrate the candidates have mastered the SPA standards. SPA Program Reports for initial review are due three years prior to the site visit. For instance, if an EPP has its site visit scheduled in fall 2023 the Initial Review Report will be due by fall 2020. SPA review takes place twice every year—one in spring and once in fall. The deadline for submitting the SPA Program Report in spring is March 15 and the deadline for submitting fall reports is September 15 of every year.
Each SPA has specific guidelines for submitting a successful SPA Program Report. Please refer to their instructions provided on the CAEP website. Instructions are provided on both Option A and Option B of preparing SPA reports.
How to Plan for the Initial Review Report Submission:
To submit an Initial Review Report a program will request shells (templates used by programs to submit SPA Program Reports) through CAEP’s Accreditation Information Management System (AIMS) using institutional login information. Instructions on how to request shells are provided on the CAEP website.
Shells may be requested as early as one year before the submission due date and no later than five days before the deadline. Although the templates for Initial Review Reports, Revised Reports, and Response to Conditions Reports appear to be similar, programs need to specify during the request that the shells requested are for initial review. The shells are named accordingly for reviewers to know of their nature.
How to Complete the Program Report Template/Form:
Completing the on-line program report
- Programs must contact CAEP to receive program templates
- Programs must complete all sections of the report templates
- Section I. Context
- Specifies general program information
- Enter Candidate Information table online
- Enter information for all faculty online in the AIMS Manage Faculty Information view
- Pertinent faculty information imports into each program report
- Specifies character limits for responses to narrative questions
- Requires one attachment
- Section II. List of Assessments
- Section III. Relationship of Assessments to Standards
- Section IV. Evidence for Meeting Standards
- For each assessment, attach one document that includes the assessment, scoring guide/criteria, data tables and a 2-page maximum narrative
- The assessment narrative must include a/an
- brief description of the assessment and its use in the program (one sentence may be sufficient);
- description of how this assessment specifically aligns with the standards it is cited for in Section III. Cite SPA standards by number, title, and/or standard wording.
- brief analysis of the data findings;
- interpretation of how that data provides evidence for meeting standards, indicating the specific SPA standards by number, title, and/or standard wording
- The assessment description
- Can be the assessment tool itself or a rich description of the assessment (often the directions given to candidates for completing the assignment)
- Should indicate standard alignment to assessment tasks (e.g. ELCC 3.1 or ELCC 3.2) so reviewers can easily find your evidence
- Design ascoring guide or a likert scale instrument that explicitly defines the criteria you will use to evaluate the degree of candidate mastery of the essential ELCC Standards concepts required in the assessment.
- The scoring guide instrument must
- evaluate a preponderance of the standard elements
- align to the assessment description and directions
- Data tables should relate back to what is measured in the scoring guide instrument.
- Report data at the standard level, not element level. Use elements level data to make case for standard quality as a whole.
- Initial reports must include TWO applications of data on assessments 1, 2, 3, 4, 5 and 6.
- Section V. Use of Assessment Results to Improve the Program
- Describe how faculty are using the data from assessments to improve candidate performance and the program, as it relates to content knowledge, pedagogical and professional knowledge, skills and dispositions, and student learning
- Section I. Context
- For ELCC Reports Only:
- Program must include a one-page description to inform reviewers how the internship/clinical experience(s) have been designed to meet ELCC Standards 7.1 and 7.3
- Assessment 4 evaluates candidate skills (ELCC 7.2)